📄 Privacy Policy

VIMS (Video Integration Management System) Application

Effective Date: 2025-09-20

1. Introduction

VIMS (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard data when you use our website and services that integrate with Google APIs, including YouTube API Services.

By using our website and authorizing access through Google OAuth, you agree to the practices described in this Privacy Policy.

2. Information We Collect

When you use our website, we may collect the following information:

Google Account Information (via Google OAuth):

  • Basic profile information (name, email address, profile picture).
  • Google Drive account information (folder details, files, etc.) depending on the scopes you authorize.
  • YouTube account information (channel details, playlists, videos, etc.) depending on the scopes you authorize.

Slack Account Information (via Slack OAuth):

  • Basic profile information (name, email address, profile picture).
  • Team information (team name, team ID, etc.).
  • Channel and workspace information (channel lists, group information, etc.).
  • User information (user profiles, email addresses, etc.).
  • Emoji and team resources.
  • Message and chat capabilities for authorized channels.

Usage Data:

  • Log data (IP address, browser type, device information).
  • Interaction data within our website.

Depending on the permissions you grant (e.g., Google Drive: drive.file, drive.readonly; YouTube: youtube, youtube.upload; Slack: channels:read, users:read, chat:write), we may access metadata such as file or video titles, descriptions, thumbnails, sizes, MIME types, folder or playlist structures, channel information, user profiles, team details, and other information necessary to provide requested features. Content access occurs only when explicitly initiated by you (e.g., uploading, processing, or managing files/videos, sending messages, accessing channels) and strictly within the authorized scopes.

We only collect information necessary to provide our services and improve user experience.

3. How We Use the Information

The collected information may be used for:

  • Providing website functionality.
  • Accessing and managing Google Drive content (e.g., uploading files, managing folders) with your explicit consent.
  • Accessing and managing YouTube content (e.g., uploading videos, managing playlists) with your explicit consent.
  • Accessing and managing Slack workspace content (e.g., reading channels, sending messages, accessing user information) with your explicit consent.
  • Improving user experience and website performance.
  • Customer support and service notifications.

We do not sell or share your personal information with third parties except as required by law.

4. Use of Google Drive API Services

Our website uses Google Drive API Services. By using our service, you agree to be bound by:

You may revoke our access to your data at any time via the Google Account Permissions page:

https://myaccount.google.com/permissions

5. Use of YouTube API Services

Our website uses YouTube API Services. By using our service, you agree to be bound by:

You may revoke our access to your data at any time via the Google Account Permissions page:

https://myaccount.google.com/permissions

Our use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. Learn more here: https://developers.google.com/terms/api-services-user-data-policy.

6. Use of Slack API Services

Our website uses Slack API Services. By using our service, you agree to be bound by:

We use the following Slack scopes to provide our services:

  • channels:join - Join channels in your workspace
  • channels:read - Read channel information and metadata
  • emoji:read - Read emoji information from your workspace
  • groups:read - Read private channel information
  • im:write - Send direct messages
  • team:read - Read team information
  • users.profile:read - Read user profile information
  • users:read - Read user information
  • users:read.email - Read user email addresses
  • chat:write - Send messages to channels and conversations

You may revoke our access to your Slack data at any time via the Slack App Management page in your workspace settings.

7. Data Storage and Security

  • Data obtained through Google OAuth Google Drive API, YouTube API, and Slack API is stored securely.
  • Sensitive information (such as access tokens) is encrypted and not shared publicly.
  • We retain data only as long as necessary to provide the service or as required by law.
  • If offline access is granted, refresh tokens are encrypted at rest and are deleted or invalidated within 30 days after you revoke access or when they are no longer necessary to provide the service.
  • Access to Google/YouTube/Slack data is restricted to authorized personnel on a need-to-know basis and access is logged for security and compliance.

8. Data Sharing

We do not share your Google, YouTube, or Slack data with third parties except:

  • When required by applicable law, regulation, or legal process.
  • To protect against fraud, abuse, or unauthorized use of our service.

We do not sell or transfer your Google/YouTube/Slack data to third parties, do not use it for advertising or marketing, and do not allow human access to such data except with your consent, or as necessary for security, compliance with applicable law, or to diagnose and resolve service issues in line with the Limited Use requirements.

9. User Rights

You have the right to:

  • Revoke our access to your Google/YouTube/Slack account at any time.
  • Request deletion of your stored data by contacting us at cs@pinkfong.com.

Review and manage your Google account permissions here:

https://myaccount.google.com/permissions

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Effective Date.”

11. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

📧 cs@pinkfong.com